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Thinking inside the box

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Filofile was set up by Simon Barber, a Somerset farmer and member of a century’s old farming family – one of the oldest makers of Cheddar Cheese. Simon, like many others in the farming sector, decided to diversify by setting up his own business and founding a thriving business facility for storing thousands of documents.

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Filofile is based in the depths of rural Somerset where Simon converted buildings which once housed hundreds of maturing cheeses into a highly secure storage facility suitable for housing not hundreds, but thousands of documents. These include valuable papers, files of documents, engineering drawings, healthcare records, media files and other confidential records that need to be placed into a long-term secure storage facility.

It turned out that the exacting standards required for storing cheese could be modified to store a different sort of unique product. De-humidifiers keep every file in pristine condition and there are tight police-linked security systems, fire alarms, shelving and smoke detectors in every aisle. The building’s humidity is kept below 60% which means that the paper stays immaculate.

Looking back to how the business started, Simon realised it was more important than ever to make the most of what you have and “think outside the box.” Visiting other farmers in similar circumstances sparked the idea for a document storage business. Simon set up as an independent business operating with the world’s leading document management software and focusing on that essential personal touch to the service which is only really possible when operating as an independent. This approach has worked really well and Filofile has grown organically thanks to a raft of personal recommendations.

Filofile has now been operating for more than 14 years and has clients ranging from firms of accountants to hospitals, charities, schools and legal services. The business uses advanced barcode technology to ensure 99.9% accuracy in all areas of document storage. Accurate tracking of documents is achieved by assigning unique barcode identification numbers to each document storage box and shelf location within the secure storage facility.

Benefits of working with Filofile

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Retrieval and next day delivery as standard

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Indexing and inventory management which can integrate with your processes

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Online retrieval requests

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Certified secure and confidential destruction of documents and end of life which are then recycled

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Emergency deliveries available

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Transported by our own team in company owned vehicles

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