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Thinking inside the box

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Don’t let a flood hit the records books!

These last few months have seen a lot of rain and the weather forecast predicts still more on the way. As it currently stands, the residents of around 2.4 million UK properties are at risk from fluvial (river) and coastal flooding each year, while a further 2.8 million are susceptible to surface water – or pluvial – flooding.

Overall, one in six properties throughout the UK – around 5.2 million in total – are located in areas where there is quite a significant risk of flooding.

At peak times, flooding costs the economy around £100,000 per hour per major road affected. As many as 40% of businesses do not reopen after suffering a catastrophic loss from flooding, and the mental health impacts of flooding can be prevalent for more than two years in the individuals who have been affected.

This begs the question, where do you keep all your important records and documents and is that place safe from flooding? Just four years ago, thousands of medical records were lost during flooding at a hospital. Fire crews were called to Aberdeen Royal Infirmary when the basement filled with water following torrential rain.

Despite the efforts of the fire service and the use of a specialist pump to divert the water, the area, which contained a records library, was flooded. In total, 8,100 records could not be restored – between 2% and 3% of those held in the area, according to NHS Grampian.

Have you considered your plan should something similar occur to the records kept by your company? At Filofile our low cost records storage solutions offer you the peace of mind that your valuable documents are well cared for. We start by supplying you with Filofile storage boxes which we then collect from your premises once you have filled them with your documents, register and barcode them into our world class records management system and store them in our highly secure climate controlled storage facility.

With an increasing risk of flooding and space at a premium these days does it make any sense to try and store documents and valuable files on your own premises or at home? When you take into consideration that many documents must be kept for a minimum of seven years and you might have the need to be able to access those documents from time to time, then an offsite storage solution like the one that Filofile offers becomes a viable alternative. Also if you need access to your documents at any time, we can easily retrieve them for you and offer a standard next day delivery service for document retrieval and an emergency service for those crucial moments when you need a record in a hurry.

So as you watch the skies darken and the rain begin to fall again, remember storing your documents in a state of the art facility that is secure, discreet and linked to Police and Fire services, as well as being ISO 9001 compliant, makes perfect sense! Contact us today for more information on how we can help you.

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