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Thinking inside the box

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If you ditch the office, where do you keep files and documents safe?

The twenty first century has ushered in a completely new way of working.

A recent article in the Financial Times pointed out that in the world of social distancing, many of the world’s office workers have not seen their desks for weeks. And when coronavirus lockdowns finally ease, there may be fewer desks to return to.

Facing a sudden need to cut costs, chief executives have indicated in recent days that their property portfolios look like good places to start given the ease with which their companies have adapted to remote set-ups.

“The notion of putting 7,000 people in a building may be a thing of the past,” said Jes Staley of Barclays. “Maybe we don’t need all the offices that we currently have around the world,” mused Mondelez’s Dirk van de Put, while Sergio Ermotti said UBS was already thinking about moving out of expensive city-centre offices.

A PwC survey found that a quarter of chief financial officers were already thinking of cutting back on real estate, while the Site Selectors Guild, whose members help companies locate new buildings, said half of US office searches had been put on hold since the crisis hit.

The current global situation has led to speculation as to where we should work and the future of the communal office space.

Those who have been forced to adapt part of their home to their new work station will have by now, in most cases, gained a positive insight as to how their lives could be made easier by reducing commuting time and cost of travel while working in the comfort of their own home. Many, including management, are examining the value and cost of the central hub model as well as and its relevance and importance to their individual employees.

However, even in the age of “paperless” work environments, there is still the unresolved problem of paperwork – piles of it. Often hidden away in windowless rooms, lurking in a dusty basement or stored in a roomy attic, waiting for the VAT man or HMRC to swoop and demand a full inspection. And it’s not just accounts, depending upon your profession, there will be client and employee records, job specs, diagrams, old photographs, property particulars – the list goes on, but they all need to be stored somewhere.

Filofile offers the solution for businesses who decide to ditch their office, or rationalise their existing space to make way for social distancing. At Filofile our cost effective service allows us to store your documents in a state of the art facility that is secure, discreet and linked to Police and Fire services, as well as being ISO 9001 compliant, adding an extra layer of security as compared to storing your own records on-site or in a storage unit. We also provide a next day delivery service for document retrieval as standard and there’s an emergency service for those crucial moments when you need a record in a hurry.

In developing offices of the future we need to focus not only on the current requirements given the recent lockdown and global situation but, also think to the future by becoming more flexible to cope with changes, more ecological and sustainable, and more aware of what we physically require in an office– and what can be successfully assigned to a location outside the traditional office – whether that’s people or papers.

If you would like to find out more, please get in touch to discover if we can make things easier for you.

Source: Financial Times https://www.ft.com/content/1b304300-0756-4774-9263-c97958e0054d

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