Our low cost records storage solutions offer you the peace of mind that your valuable documents are well cared for. We start by supplying you with Filofile storage boxes, we then collect from your premises, register and barcode them into our world class records management system and store them in our highly secure climate controlled storage facility.
Our process
With space at a premium these days does it make any sense to try and store documents and valuable files on your own premises or at home?
When you take into consideration that many documents must be kept for a minimum of seven years and you might have the need to be able to access those documents from time to time, then an offsite storage solution like the one that Filofile offers becomes a viable alternative.
If you need access to your documents at anytime, we can easily retrieve them for you.
The Filofile document management service is cost effective, provides full traceability, reduces your cost of renting space to store documents and allows your staff to be more productive.
Filofile understands the problems associated with keeping documents and offers the following for consideration in developing a records management strategy:
- Paperwork is the largest overhead expense in any organisation
- Active files typically grow at a rate of about 35% annually
- Managers spend an average of 4 weeks a year searching for or waiting on misfiled, mislabeled, untracked, or “lost” information
- Office workers can waste up to two hours a day looking for misplaced paperwork
90% of records, once filed, are never referred to again - 95% of references are to records less than 3 years old
- Between 3 and 5 percent of an organisation’s files are lost or misplaced
- 67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses and the leading cause of data loss
- 30% of paperwork is useless and could be eliminated
- 37% of photocopies made are unnecessary
- Some organisations lose a document every 12 seconds.
Benefits of using Filofile for document & record storage
Fast retrieval service with documents delivered straight to your office
We provide a next day delivery service for document retrieval as standard, we also have an emergency service for those crucial moments when you need a record in a hurry.
Extra layer of security
Storing your documents in a state of the art facility that is secure, discreet and linked to Police and Fire services, as well as being ISO 9001 compliant, adds an extra layer of security to storing your own records on-site or in a storage unit.
Saving space and saving money
Storing documents with Filofile creates more useable space in your workplace, and if you’re leasing a dedicated unit to store your records we can offer a much more cost effective solution whilst providing all of the benefits above at the same time.
Case studies
Notaro
Probusiness Limited
Autologic Holdings plc
FAQs
We have discreet storage facilities, with 24/7 monitored security, linked to police and fire services, and CCTV. We use our own trained staff and vehicles.
We collect all documents, store, retrieve and ultimately carry out confidential destruction of records which have passed their retention period. Certificates of destruction issued. We offer records management advice. Archive boxes and bar codes supplied.
We have a client requests page on the site for all your needs, whether for box/file collection, box/file retrievals, purchasing of boxes or confidential destruction of records
Requests are recorded. We maintain traceability using state of the art bar coded tracking technology, with times dates and signatures taken for all movements.
Clients include the NHS, Law firms, Accountancy Practices, and Care Homes and many others. We understand confidentiality, security, traceability and timeliness of service.
Benefits include: saving space, saving labour, cost savings, moving premises, enhancing security and peace of mind. Filofile is an ISO 9001 registered firm.
Standard retrieval is next day, but 6 hr priority or 2 hr emergency deliveries are available.
That is an option, but in our experience it is anywhere between 2-10 times the cost of keeping your files secure and fully managed with Filofile.