This summer there has been much to celebrate. Handing over a bottle of champagne, we marked our 10,000th work order with long standing client Nick Oliver from chartered surveyor Cooper & Tanner recently.
Outsourcing document storage and management has never been more popular, particularly with the stringent demands of General Data Protection Regulation (GDPR) which may require a business to produce evidence of what has been stored about an individual and also demonstrate that information is properly managed, safe and secure – both digitally and in hard copy.
Also despite talk of “the paperless office” statistics from the Information and Records Management Society (IMRS) confirm that over 85% of business documentation is still printed out as hard copy.
Nick Oliver, a senior partner at chartered surveyor Cooper & Tanner, has been a client of Filofile for over 10 years and recognises the important service the business offers for the agricultural division of the firm. He comments, “We have been a customer of Filofile for many years and use its service for storing our older files that require archiving. We’ve always found it to be a really effective, fast and efficient operation with a great retrieval service that can locate and bring a file to your office in less than two hours if urgently required.”
Anticipating demand from many more businesses across the areas we service, which includes Bath and all points south as far as Exeter and the South Coast as well as East to Salisbury Plain, we decided to convert more warehouse space.
The new warehouse provides 2,400 square foot and is built to house another 10,000 boxes. Just like our other building, this one has a de-humidifier that keeps every file in pristine condition and there are tight police-linked security systems, fire alarms, shelving and smoke detectors in every aisle. The building’s humidity is kept below 60% which means that the paper stays immaculate.
Filofile has been operating for more than 12 years and clients range from firms of accountants to hospitals, charities, schools and legal services. The business uses advanced barcode technology to ensure accuracy in all areas of document storage. Accurate tracking of documents is achieved by assigning unique barcode identification numbers to each document storage box and shelf location within the secure storage facility.
We reckon that Filofile is an extremely cost effective way for businesses to store and manage records responsibly. If you would like to find out more about how we can help your business, contact us by clicking here