You may not have started building your ark yet, but from the rainy view out…
Three stories with a significant impact on the world of data and storage have come to light this month and they hold important lessons for the document storage and management sectors.
Earlier this month we found out more than 40million voters have had their data stolen in the biggest data breach in UK history.
The Electoral Commission revealed that ‘hostile actors’ had access to its systems for 14 months without being detected. It meant the hackers may have obtained the name and address of nearly every voter in the country.
The commission admitted it still did not ‘know conclusively what files may or may not have been accessed’ and what data was downloaded or copied. The criminals were able to view electoral registers with the names and addresses of at least 40million people registered to vote between 2014 and 2022.
It came as police in Northern Ireland revealed they were also at the heart of a data breach ‘of monumental proportions’; in this case affecting thousands of officers and civilian staff. The data was mistakenly divulged in response to a freedom of information request.
The attack on the Electoral Commission also compromised its file sharing and email system, allowing access to the online addresses and data of anyone who messaged its staff. The National Cyber Security Centre, which is probing the incident, did not rule out the possibility of a foreign state attack.
Following hot on the heels of this story we learn that as many as 2,000 items are feared to be missing or stolen from another British institution; namely the British Museum. Many of the objects, including silver necklaces, ancient coins and ceramic fragments, were not on public display but being studied for research in the museum’s basement galleries, according to police. A “lack of proper cataloguing” was said to have enabled their removal with the prospect that they may have been defaced and sold online for a fraction of their true value.
The British Museum lacks any comprehensive catalogue of its roughly eight million holdings, making it easier for any insider wishing to purloin its items and sell them on to an intermediary.
These stories illustrate how important it is to have professional and effective systems to keep your precious data and objects secure – whatever form they take. At Filofile our facility is monitored 24/7, linked into police and fire services and fully ISO 9001 compliant, and therefore storing your files off-site with Filofile adds an extra layer of security. In terms of keeping records Filofile meticulously registers all of your collected boxed documents into our comprehensive and secure file storage system using a barcode indexing technology that enables fast and accurate document retrieval on demand. We can also provide individual file registration if required.
Contact us today to discuss how Filofile may benefit your organisation and to arrange a complimentary audit of your archive records.